Slide Basics

PowerPoint presentations are made up of a series of slides. Slides contain the information you will present to your audience. This might include text, pictures, and charts. Before you start creating presentations, you'll need to know the basics of working with slides and slide layouts.

Understanding slides and slide layouts

When you insert a new slide, it will usually have placeholders. Placeholders can contain different types of content, including text and images. Some placeholders have placeholder text, which you can replace with your own text. Others have thumbnail icons that allow you to insert pictures, charts, and videos.

Slides have different layouts for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content.

To insert a new slide:

Whenever you start a new presentation, it will contain one slide with the Title Slide layout. You can insert as many slides as you need from a variety of layouts.

1.   From the Home tab, click the bottom half of the New Slide command.

2.   Choose the desired slide layout from the menu that appears.

 

3.   The new slide will appear. Click any placeholder and begin typing to add text. You can also click an icon to add other types of content, such as a picture or a chart.

To change the layout of an existing slide, click the Layout command, then choose the desired layout.

To quickly add a slide that uses the same layout as the selected slide, click the top half of the New Slide command.

Organizing slides

PowerPoint presentations can contain as many slides as you need. The Slide Navigation pane makes it easy to organize your slides. From there, you can duplicate, rearrange, and delete slides in your presentation.

Working with slides

·         Duplicate slides: If you want to copy and paste a slide quickly, you can duplicate it. To duplicate slides, select the slide you want to duplicate, right-click the mouse, and choose Duplicate Slide from the menu that appears. You can also duplicate multiple slides at once by selecting them first.

·         Move slides: It's easy to change the order of your slides. Just click, hold, and drag the desired slide in the Slide Navigation pane to the desired position.

·         Delete slides: If you want to remove a slide from your presentation, you can delete it. Simply select the slide you want to delete, then press the Delete or Backspace key on your keyboard.

To copy and paste slides:

If you want to create several slides with the same layout, you may find it easier to copy and paste a slide you've already created instead of starting with an empty slide.

1.   Select the slide you want to copy in the Slide Navigation pane, then click the Copy command on the Home tab.

2.   In the Slide Navigation pane, click just below a slide (or between two slides) to choose a paste location. A horizontal insertion point will appear.

3.   Click the Paste command on the Home tab.

4.   The slide will appear in the selected location.

Applying Themes 

A theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide layouts. You've already been using a theme, even if you didn't know it: the default Office theme. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look.

Theme elements

Every PowerPoint theme—including the default Office theme—has its own theme elements. Those elements are:

·         Theme Colors: There are 10 theme colors, along with darker and lighter variations, available from every Color menu.

·         Theme Fonts: There are two theme fonts available at the top of the Font menu under Theme Fonts.

·         Theme Effects: These affect the preset shape styles. You can find shape styles on the Format tab whenever you select a shape or SmartArt graphic.

Why use themes?

If you're using a theme, you'll probably find that your presentation looks pretty good. All of the colors will work well together, which means you won't have to spend as much time formatting your presentation. But there's another great reason to use theme elements: When you switch to a different theme, all of these elements will update to reflect the new theme. You can drastically change the look of your presentation in a few clicks.

In our examples above, you can see the effect of applying different themes to the same slide—each theme uses its own fonts and colors. But you may have also noticed that the font and colors of the logo in the bottom-right remained unchanged: This is because they're Standard Colors and Fonts rather than theme elements. Colors and fonts will only update if you're using Theme Fonts or Theme Colors.

Themes and slide layouts

As you can see from the two different Title Slides above, themes can also change various slide layouts. Some themes, like the Wisp theme in the example below, even include additional layouts.

If you use a unique slide layout—such as Quote with Caption or Name Card—and then switch to a theme that does not include that layout, it may give unexpected results.

Applying themes

All themes included in PowerPoint are located in the Themes group on the Design tab. Themes can be applied or changed at any time.

To apply a theme:

1.   Select the Design tab on the Ribbon, then locate the Themes group. Each image represents a theme.

2.   Click the More drop-down arrow to see all available themes.

3.   Select the desired theme.

4.   The theme will be applied to the entire presentation. To apply a different theme, simply select it from the Design tab.

Once you've applied a theme, you can also select a variant for that theme from the Variants group. Variants use different theme colors while preserving a theme's overall look. Some variants also use different textures, as in the example below.

Customizing slides

To change the slide size:

By default, all slides in PowerPoint 2013 use a 16 by 9—or widescreen—aspect ratio. You might know that widescreen TVs also use the 16-by-9 aspect ratio. Widescreen slides will work best with widescreen monitors and projectors. However, if you need your presentation to fit a standard 4-by-3 screen, it's easy to change the slide size to fit.

·         To change the slide size, select the Design tab, then click the Slide Size command. Choose the desired slide size from the menu that appears, or click Custom Slide Size... for more options.

To format the slide background:

By default, all slides in your presentation use a white background. It's easy to change the background style for some or all of your slides. Backgrounds can have a solid, gradient, pattern, or picture fill.

1.   Select the Design tab, then click the Format Background command.

2.   The Format Background pane will appear on the right. Select the desired fill options. In our example, we'll use a Solid fill with a light gold color.

3.   The background style of the selected slide will update.

4.   If you want, you can click Apply to All to apply the same background style to all slides in your presentation.

To apply a theme:

A theme is a predefined combination of colors, fonts, and effects that can quickly change the look and feel of your entire slide show. Different themes also use different slide layouts, which can change the arrangement of your existing placeholders. We'll talk more about themes later in our Applying Themes lesson.

1.   Select the Design tab on the Ribbon, then click the More drop-down arrow to see all of the available themes.

2.   Select the desired theme.

3.   The theme will be applied to your entire presentation.

Try applying a few different themes to your presentation. Some themes will work better than others, depending on your content.

Customizing slide layouts

Sometimes you may find that a slide layout doesn't exactly fit your needs. For example, a layout might have too many—or too few—placeholders. You might also want to change how the placeholders are arranged on the slide. Fortunately, PowerPoint makes it easy to adjust slide layouts as needed.

Adjusting placeholders

·         To select a placeholder: Hover the mouse over the edge of the placeholder and click (you may need to click on the text in the placeholder first to see the border). A selected placeholder will have a solid line instead of a dotted line.

·         To move a placeholder: Select the placeholder, then click and drag it to the desired location.

·         To resize a placeholder: Select the placeholder you want to resize. Sizing handles will appear. Click and drag the sizing handles until the placeholder is the desired size. You can use the corner sizing handles to change the placeholder's height and width at the same time.

·         To delete a placeholder: Select the placeholder you want to delete, then press the Delete or Backspace key on your keyboard.

To add a text box:

Text can be inserted into both placeholders and text boxes. Inserting text boxes allows you to add to the slide layout. Unlike placeholders, text boxes always stay in the same place, even if you change the theme.

1.   From the Insert tab, select the Text Box command.

2.   Click, hold, and drag to draw the text box on the slide.

3.   The text box will appear. To add text, simply click the text box and begin typing.

Using blank slides

If you want even more control over your content, you may prefer to use a blank slide, which contains no placeholders. Blank slides can be customized by adding your own text boxes, pictures, charts, and more.

·         To insert a blank slide, click the bottom half of the New Slide command, then choose Blank from the menu that appears.

While blank slides offer more flexibility, keep in mind that you won't be able to take advantage of the predesigned layouts included in each theme.

To play the presentation:

Once you've arranged your slides, you may want to play your presentation. This is how you will present your slide show to an audience.

1.   Click the Start From Beginning command on the Quick Access toolbar to see your presentation.

2.   The presentation will appear in full-screen mode.

3.   You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use the arrow keys on your keyboard to move forward or backward through the presentation.

4.   Press the Esc key to exit presentation mode.

You can also press the F5 key at the top of your keyboard to start a presentation.

Modifying Themes

Let's say you really like the style of a theme, but you'd like to experiment with different color schemes. That's not a problem: You can mix and match colors, fonts, and effects to create a unique look for your presentation. If it still doesn't look exactly right, you can customize the theme any way you want.

If you're new to PowerPoint, you may want to review our lesson on Applying Themes to learn the basics of using themes.

To select new theme colors:

If you don't like the colors of a particular theme, it's easy to apply new theme colors; everything else about the theme will remain unchanged.

1.   From the Design tab, click the drop-down arrow in the Variants group.

2.   Select Colors, then hover the mouse over the different theme colors to see a live preview.

3.   Select the desired theme colors.

4.   The presentation will update to show the new theme colors.

To customize theme colors:

Sometimes you might not like every color included in a set of theme colors. It's easy to change some or all of the colors to suit your needs.

1.   From the Design tab, click the drop-down arrow in the Variants group.

2.   Select Colors, then click Customize Colors.

3.   A dialog box will appear with the 12 current theme colors. To edit a color, click the drop-down arrow and select a different color. You may need to click More Colors to find the exact color you want.

4.   In the Name: field, type the desired name for the theme colors, then click Save.

5.   The presentation will update to show the new custom theme colors.

With some presentations, you may not notice a significant difference when changing the theme colors. For example, a textured background will not change when theme colors are changed. When trying different theme colors, it's best to select a slide that uses several colors to see how the new theme colors will affect your presentation.

To select new theme fonts:

It's easy to apply a new set of theme fonts without changing a theme's overall look. The built-in theme fonts are designed to work well together, which can help to unify your presentation.

1.   From the Design tab, click the drop-down arrow in the Variants group.

2.   Select Fonts, then hover the mouse over the different theme fonts to see a live preview.

3.   Select the desired theme fonts.

4.   The presentation will update to show the new theme fonts.

To customize theme fonts:

If you have specific fonts in mind for a presentation, it's easy to choose your own theme fonts.

1.   From the Design tab, click the drop-down arrow in the Variants group.

2.   Select Fonts, then click Customize Fonts.

3.   A dialog box will appear with the two current theme fonts. To change the fonts, click the drop-down arrows and select the desired fonts.

4.   In the Name: field, type the desired name for the theme fonts, then click Save.

5.   The presentation will update to show the new custom theme fonts.

Changing the theme fonts will not necessarily update all text in your presentation. Only text using the current theme fonts will update when you change the theme fonts.

To select new theme effects:

PowerPoint makes it easy to apply new theme effects, which can quickly change the appearance of shapes in your presentation.

1.   From the Design tab, click the drop-down arrow in the Variants group.

2.   Select Effects, then hover the mouse over the different theme effects to see a live preview.

3.   Select the desired theme effects.

4.   The presentation will update to show the new theme effects.

Applying new theme effects will change the different shape styles available from the Format tab when editing a shape or SmartArt graphic.

Background styles

To further customize your slides, you can change the background color by choosing a different background style. The available background styles will vary depending on the current theme.

To apply a background style:

1.   From the Design tab, click the drop-down arrow in the Variants group.

2.   Select Background Styles.

3.   Select the desired style. The available styles will change depending on the current theme colors.

 

4.   The new background will appear in each slide of your presentation. As you can see in the example below, changing the background style will not affect background textures.

If you want even more control over the background, click the Format Background command on the Designtab.

Different themes also include different slide layouts and background graphics. We'll talk about how to customize these in the Slide Master View lesson.

Saving custom themes

Once you've found settings you like, you may want to save the theme so you can use it in other presentations. If you only want to use the theme in the current presentation, you won't need to save it.

To save a theme:

1.   From the Design tab, click the drop-down arrow in the Themes group.

2.   Click Save Current Theme.

3.   A dialog box will appear. Type a file name, then click Save.

4.   When you click the drop-down arrow in the Themes group, you'll see the custom theme under Custom.

Custom themes have another unique and powerful feature: Any custom theme you save in PowerPoint can actually be used in other Microsoft Office applications, such as Word and Excel.

Hyperlinks and Action Buttons

          Whenever you use the Internet, you use hyperlinks to navigate from one webpage to another. If you want to include a web address or email address in your PowerPoint presentation, you can choose to format it as a hyperlink so a person can easily click it. It's also possible to link to files and other slides within a presentation. It's easy to do all of this using two tools: hyperlinks and action buttons.

About hyperlinks

Hyperlinks have two basic parts: the address of the webpage, email address, or other location they are linking to, and the display text (which can also be a picture or shape). For example, the address could be https://www.youtube.com, and YouTube could be the display text. In some cases, the display text might be the same as the address. When you're creating a hyperlink in PowerPoint, you'll be able to choose both the address and the display text or image.

To insert a hyperlink:

1.   Select the image or text you want to make a hyperlink.

2.   Right-click the selected text or image, then click Hyperlink.

3.   The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clicking Hyperlink.

4.   If you selected text, the words will appear in the Text to display field at the top. You can change this text if you want.

5.   Type the address you want to link to in the Address field.

6.   Click OK. The text or image you selected will now be a hyperlink to the web address.

 

To insert a hyperlink to an email address:

1.   Right-click the selected text or image, then click Hyperlink.

2.   The Insert Hyperlink dialog box will open.

3.   On the left side of the dialog box, click Email Address.

4.   Type the email address you want to connect to in the Email Address box, then click OK.

PowerPoint often recognizes email and web addresses as you type and will format them as hyperlinks automatically after you press the Enter key or spacebar.

To open and test a hyperlink

1.   After you create a hyperlink, you should test it. Right-click the hyperlink, then click Open Hyperlink.

2.   Your web browser should open and then navigate to the linked page. If it does not work, check the hyperlink address for any misspellings.

To open a hyperlink while viewing your slide show, click the hyperlink.

To remove a hyperlink:

1.   Right-click the hyperlink.

2.   Click Remove Hyperlink.

More hyperlinks

In PowerPoint, you can use hyperlinks to link to resources that are not online. To create a quick way to refer to another slide in your presentation, you can create a hyperlink to that slide. If you need to access a file stored on your computer, you can create a hyperlink to it. Additionally, PowerPoint allows you to format pictures and shapes as hyperlinks.

To insert a hyperlink to another slide:

1.   Right-click the selected text or image, then click Hyperlink.

2.   The Insert Hyperlink dialog box will appear.

3.   On the left side of the dialog box, click Place in this Document.

4.   A list of the other slides in your presentation will appear. Click the name of the slide you want to link to.

5.   Click OK. The text or image will now be a hyperlink to the slide you selected.

To insert a hyperlink to another file:

1.   Right-click the selected text or image, then click Hyperlink. The Insert Hyperlink dialog box will appear.

2.   On the left side of the dialog box, click Existing File or Webpage.

3.   Click the drop-down arrow to browse for your file.

4.   Select the desired file.       

5.   Click OK. The text or image will now be a hyperlink to the file you selected.

If you plan on displaying your presentation on a different computer than you used to create it, your hyperlink to another file may not work. Make sure you have a copy of the linked file on the computer you are using to present, and always test hyperlinks before giving a presentation.

Using shapes and pictures as hyperlinks

Sometimes you might want to to format objects—including shapes, text boxes, and pictures—as hyperlinks. This is especially helpful if you want the object to act like a button. To do this, right-click the desired object and select Hyperlink from the menu that appears. Click the object during the presentation to open the hyperlink.

Inserting action buttons

Another tool you can use to connect to a webpage, file, email address, or slide is called an action button. Action buttons are built-in button shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone clicks or moves over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks.

You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents.

To insert an action button on one slide:

1.   Click the Insert tab.

2.   Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttons located at the very bottom.

 

3.   Select the desired action button.

4.   Insert the button onto the slide by clicking the desired location. The Action Settings dialog box will appear.

5.   Select the Mouse Click or Mouse Over tab. Selecting the Mouse Click tab means the action button will perform its action only when clicked. Selecting the Mouse Over tab will make the action button perform its action when you move the mouse over it.

6.   In the Action on click section, select Hyperlink to: then click the drop-down arrow and choose an option from the menu.

7.   Check the Play Sound box if you want a sound to play when the action button is clicked. Select a sound from the drop-down menu, or select Other sound to use a sound file on your computer.

8.   Click OK.

To insert an action button on all slides:

1.   Click the View tab.

2.   In the Master Views group, click the Slide Master command. A blank slide in the style of your presentation will appear. Don't worry about changing anything else.

3.   Go to the Insert tab, and follow the instructions above to insert an action button.

4.   Return to the Slide Master tab, and click Close Master View. The new action button will now be on every slide.

To edit, move, or delete an action button inserted this way, click the View tab, then Slide Master. Click Close Master View after making the desired changes.

To test an action button:

After you create an action button, you should test it.

1.   Click the Slide Show tab.

2.   In the Start Slide Show group, click From Current Slide.

3.   Click your action button.

4.   After you have tested it, right-click anywhere on the screen and select End Show.

5.   If your action button did not work as you intended, follow the instructions below to edit it.

To edit an action button:

1.   Select the action button.

2.   Click the Insert tab.

3.   In the Links group, click the Action command. The Actions Settings dialog box will appear.

4.   Edit the action or hyperlink.

5.   Click OK.

To change the appearance of an action button:

1.   Select the action button.

2.   Click the Format tab.

3.   To change the button style or color, use the tools in the Shape Styles group.

4.   To change the shape of the action button, click Edit Shape in the Insert Shapes group. Select a new shape from the drop-down menu.

Customizing your slide show

Sometimes you might want to hide a slide while still keeping it in your presentation. For instance, if you are presenting a slide show to more than one group of people, hiding or even rearranging certain slides could help you tailor your slide show to each group you present it to. You could also choose to create a shortened version of your slide show to present when you're short on time. The Custom Slide Show feature allows you to create and name different versions of your slide show with hidden or rearranged slides.

To create a custom show:

1.   Select the Slide Show tab, then locate the Start Slide Show group.

2.   Click the Custom Slide Show command, then select Custom Shows.

3.   A dialog box will appear. Click New.

4.   The Define Custom Show dialog box will appear. Locate the Slide show name field, and type in a name for your custom show.

5.   In the Slides in presentation: area, check the box next to the slides you want to include in your custom show.

6.   Click Add to add the slides to the Slides in custom show: box. If necessary, use the up and down arrows to reorder the added slides.

7.   Click OK.

8.   Select Close to exit or Show to view your custom show.

9.   To play the custom show at any time, click the Custom Slide Show command, then select the desired presentation from the drop-down menu.

Hiding slides

Sometimes you may just need to hide a few slides without rearranging the entire slide show. You can hide slides by selecting the desired slide and then clicking the Hide Slide command on the Slide Show tab. To unhide a slide, simply click the Hide Slide command again.

Applying Transitions

If you've ever seen a PowerPoint presentation that had special effects between each slide, you've seen slide transitions. A transition can be as simple as fading to the next slide or as flashy as an eye-catching effect. PowerPoint makes it easy to apply transitions to some or all of your slides, giving your presentation a polished, professional look.

About transitions

There are three categories of unique transitions to choose from, all of which can be found on the Transitions tab:

·         Subtle: These are the most basic types of transitions. They use simple animations to move between slides.

·         Exciting: These use more complex animations to transition between slides. While they're more visually interesting than Subtle transitions, adding too many can make your presentation look less professional. However, when used in moderation they can add an nice touch between important slides.

·         Dynamic Content: If you're transitioning between two slides that use similar slide layouts, dynamic transitions will move only the placeholders, not the slides themselves. When used correctly, dynamic transitions can help unify your slides and add a further level of polish to your presentation.

To apply a transition:

1.   Select the desired slide from the Slide Navigation pane. This is the slide that will appear after the transition.

2.   Click the Transitions tab, then locate the Transition to This Slide group. By default, None is applied to each slide.

3.   Click the More drop-down arrow to display all transitions.

4.   Click a transition to apply it to the selected slide. This will automatically preview the transition.

You can use the Apply To All command in the Timing group to apply the same transition to all slides in your presentation. Keep in mind that this will modify any other transitions you've applied.

Try applying a few different types of transitions to various slides in your presentation. You may find that some transitions work better than others, depending on the content of your slides.

To preview a transition:

You can preview the transition for a selected slide at any time using either of these two methods:

·         Click the Preview command on the Transitions tab.

·         Click the Play Animations command in the Slide Navigation pane.

Modifying transitions

To modify the transition effect:

You can quickly customize the look of a transition by changing its direction.

1.   Select the slide with the transition you want to modify.

2.   Click the Effect Options command, and choose the desired option. These options will vary depending on the selected transition.

3.   The transition will be modified, and a preview of the transition will appear.

Some transitions do not allow you to modify the direction.

To modify the transition duration:

1.   Select the slide with the transition you want to modify.

2.   In the Duration field in the Timing group, enter the desired time for the transition. In this example, we'll increase the time to two seconds—or 02.00—to make the transition slower.

To add sound:

1.   Select the slide with the transition you want to modify.

2.   Click the Sound drop-down menu in the Timing group.

3.   Click a sound to apply it to the selected slide, then preview the transition to hear the sound.

Sounds are best used in moderation. Applying a sound between every slide could become overwhelming or even annoying to an audience when presenting your slide show.

To remove a transition:

1.   Select the slide with the transition you want to remove.

2.   Choose None from the Transition to This Slide group. The transition will be removed.

To remove transitions from all slides, apply the None transition to a slide, then click the Apply to All command.

Advancing slides

Normally, in Slide Show view you would advance to the next slide by clicking your mouse or by pressing the spacebar or arrow keys on your keyboard. The Advance Slides settings in the Timing group allows the presentation to advance on its own and display each slide for a specific amount of time. This feature is especially useful for unattendedpresentations, such as those at a trade show booth.

To advance slides automatically:

1.   Select the slide you want to modify.

2.   Locate the Timing group on the Transitions tab. Under Advance Slide, uncheck the box next to On Mouse Click.

3.   In the After field, enter the amount of time you want to display the slide. In this example, we will advance the slide automatically after 1 minute and 15 seconds, or 01:15:00.

4.   Select another slide and repeat the process until all the slides have the desired timing. You can also click the Apply to All command to apply the same timing to all slides.

If you need to advance to the next slide before an automatic transition, you can always click the mouse or press the spacebar to advance the slides as normal.

Managing Slides

As you add more slides to a presentation, it can be difficult to keep everything organized. Fortunately, PowerPoint offers tools to help you organize and prepare your slide show.

About slide views

PowerPoint includes several different slide views, which are all useful for various tasks. The slide view commands are located in the bottom-right of the PowerPoint window. There are four main slide views:

·         Normal view: This is the default view, where you create and edit slides. You can also move slides in the slide navigation pane on the left.

·         Slide sorter: In this view, you'll see a thumbnail version of each slide. You can drag and drop slides to reorder them quickly.

·         Reading view: This view fills the PowerPoint window with a preview of your presentation. It includes easily accessible navigation buttons at the bottom-right.

·         Play slide show: This is the view you'll use to present to an audience. This command will begin the presentation from the current slide. You can also press F5 on your keyboard to start from the beginning. A menu will appear when you hover the mouse in the bottom-left corner. These commands allow you to navigate through the slides and access other features, such as the pen and highlighter.

·         Outline view shows your slide text in outline form. This allows you to quickly edit your slide text and view the content of multiple slides at once. You could use this layout to review the organization of your slide show and prepare to deliver your presentation.

 

To view an outline:

1.   From the View tab, click the Outline View command.

2.   An outline of your slide text will appear in the slide navigation pane.

3.   You can type directly in the outline to make changes to your slide text.

Slide notes

You can add notes to your slides from the Notes pane. Often called speaker notes, they can help you deliver or prepare for your presentation.

To add notes:

1.   Click the Notes command at the bottom of the screen to open the Notes pane.

2.   Click and drag the edge of the pane to resize it if desired.

3.   Click the Notes pane, and begin typing to add notes.

You can also access Notes Page view to edit and review your notes. Just click the Notes Page command from the View tab. From there, you can type notes in the text box below each slide.

Slide sections

If you have a lot of slides, you can organize them into sections to make your presentation easier to navigate. Sections can be collapsed or expanded in the slide navigation pane and named for easy reference.

To create slide sections:

In our example, we will add two sections: one for dogs that are available for adoption, and another for cats and other pets.

1.   Select the slide you want to begin a section.

2.   From the Home tab, click the Section command, then choose Add Section from the drop-down menu.

3.   An Untitled Section will appear in the slide navigation pane.

4.   To rename the section, click the Section command, then choose Rename Section from the drop-down menu.

5.   Type the new section name in the dialog box, then click Rename.

6.   Repeat to add as many sections as you need.

7.   In the slide navigation pane, click the arrow next to a section name to collapse or expand it.

To remove a section, click the Section command, then click Remove Section. You can also click Remove All Sections to remove all sections from your slides.

Slide show setup options

PowerPoint has various options for setting up and playing a slide show. For example, you can set up an unattended presentation that can be displayed at a kiosk and make your slide show repeat with continuous looping.

To access slide show setup options:

1.   Select the Slide Show tab, then click the Set Up Slide Show command.

2.   The Set Up Show dialog box will appear. From here, you can select the desired options for your presentation.

Click the buttons in the interactive below to learn about various options for setting up and playing a slide show.

To advance slides automatically, you'll need to customize the slide timing on the Transitions tab. Review our lesson on Applying Transitions to learn how.

REFERENCES:

https://www.gcflearnfree.org/powerpoint2013/slide-basics/1/

https://www.gcflearnfree.org/powerpoint2013/applying-themes/1/

 https://www.gcflearnfree.org/powerpoint2013/modifying-themes/1/

 https://www.gcflearnfree.org/powerpoint2013/advanced-presentation-options/1/

 https://www.gcflearnfree.org/powerpoint2013/applying-transitions/1/

 https://www.gcflearnfree.org/powerpoint2013/managing-slides/1/

 https://www.gcflearnfree.org/powerpoint2013/presenting-your-slide-show/1/

Reflection on using power point presentation

Using power point presentation in discussion is very useful to us as future educators. It enhances the knowledge of every learner can gain during discussion because you can use various tools featured in the power point presentation to get their attention. I personally use power point for my reports and other school related presentations but I will also admit that even though I often use this Microsoft application I am not that knowledgeable enough about its other feature like hyperlink, custom slide show and more. Thanks to edtech2 subject I had a chance to know more about it.

Doing it at school is difficult, again like what I experience last time with mail merge we had a hard time getting a computer with Microsoft application, most of the computer unit inside the lab is under repair (formatted-no Microsoft office installed yet) that’s why we need to share three to five person in one unit and we need to do all these stuff with limited time to give way to the other users. I hope that even though we lack in the resources my fellow classmates also learned same thing as I did.

    Here’s the screenshot of my work at school, unfortunately I didn’t have the chance to video it while playing due of lack of time.